We love what we do!
The most exciting thing about being an employee at Communities In Schools of Jacksonville is knowing that every day we are doing something to help students to successfully learn, to stay in school and ultimately prepare for life. We have a diverse, energetic and fun team of individuals working together to help students realize their potential and pursue their dreams. Full and part-time opportunities are available.
We look forward to speaking with you about exciting opportunities!
Position Description—Accounting Manager
Reporting to the Chief Financial Officer (CFO), the Accounting Manager will be responsible for oversight of all finance, accounting, reporting, and human resources (HR) activities. The Accounting Manager will be involved in supporting presentations to the board finance/audit committee and will work closely with the agency’s senior management team.
The Accounting Manager will lead all day-to-day finance operations of a budget of $7.5 million and will supervise one staff member, including functional responsibility for accounting, accounts payable, accounts receivable, and payroll. The Accounting Manager will ensure that CIS has the systems and procedures in place to support effective program implementation and conduct flawless audits. He/she will work closely with division directors and their staffs, not only to educate them regarding finance and accounting procedures but also to explore how the finance division can support program operations. In addition, he/she will provide overall leadership to the agency’s human resources function and will work with the CFO to integrate finance, HR, and information technology.
Duties and Responsibilities
Finance and Accounting Leadership
- Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.
- Maintain internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
- Coordinate all audit activity.
- Consistently analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep senior leadership abreast of the agency’s financial status;
- Assist agency leadership in the annual budgeting and planning process; administer and review all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate.
- Support the CFO in engaging the board’s audit and finance committees around issues and trends in financial operating models and delivery.
- Oversee all financial, project/program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for government, corporate, and foundation grants;
- Manage organizational cash flow forecasting by working in partnership with the division directors; continuously collaborate with division directors to assess the financial efficacy of program operations and establish finance and administrative systems to support program operations.
- Manage and track the performance of invested assets in keeping with policies and investment guidelines.
- Leverage strengths of the current finance team members, help to clarify roles and responsibilities and develop and implement training programs in order to maximize and reach optimal individual and organizational goals.
- Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.
This is an extraordinary opportunity for a mature leader with seven to ten years of accounting and finance experience, ideally beginning in accounting and audit, followed by experience gathering, evaluating, presenting and reporting financial information to executive teams and external stakeholders. He/she will ideally have experience in a complex nonprofit that has multiple programs and funding streams. Other qualifications include:
- Personal qualities of integrity, credibility, and unwavering commitment to CIS Jacksonville’s mission; a proactive, hands-on strategic thinker who will own, in partnership with the CFO, the responsibility for finance.
- Minimum of a BA; CPA and/or MBA preferred.
- Solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments.
- Human resources generalist experience, including experience managing benefits programs, compensation, and performance evaluation is preferred.
- Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; advanced knowledge of accounting and reporting software.
- Commitment to recruiting, mentoring, training, and retaining a diverse team; the foresight and ability to delegate accordingly.
- Keen analytic, organization and problem solving skills which allows for strategic data interpretation versus simple reporting.
- Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management, board or other outside partners.
- Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
Team Up Project Manager
This position involves the ability to supervise and motivate a team of recruited adult staff so that they can implement a quality educational after school program to the youth at the school in which the position is held. Other general duties include but are not limited to the coordination and brokering of services for participants, documentation and reporting on the progress of students, collaboration with other service providers, supervision of 15-20 staff, and coordination of field trips, mentors, guest speakers, tutors and other related activities and people.
Duties and Responsibilities
- Assists the Liaison/Lead Teacher with the hiring of certified teachers approved by the principal
- Recruits and hires staff and specialists; all staff must be approved by the principal
- Provides an overview of the goals and core areas of Team Up as well as duties and responsibilities for all hired staff; this includes coordination of training and contract signing by hired staff
- Assures that all staff are screened and fingerprinted, able to actively engage the students, and maintain appropriate attire while working.
- Assures that all staff are on time, prepared, and providing consistent positive service to the program; this includes maintaining files on all staff and developing an effective sign-in system for all staff and volunteers.
- Works in partnership with the Liaison/Lead Teacher to assure that the appropriate services are being delivered.
- Maintains consistent contact with Liaison to coordinate schedules for the Academic and Cultural Enrichment and recreational activities and places students based on need and interest
- Prepares students for the program, which includes conducting an orientation for students and parents that discusses schedule rotation, goals, core areas, and expectations as well as any other needed topics; holds elections for Youth Advisory Council officers.
- Coordinates regular meetings with principal; seeks approval for field trips and other activities; provides principal with monthly newsletters (to be distributed to faculty, staff and parents) as well as a monthly calendar of events
- Maintains positive relationships with principals and school staff including following both Duval County Public School’s and individual school site’s policies
- Arranges events including guest speakers, field trips; see to the completion of all arrangements associated with these events (fees, transportation, consents, etc.)
- Monitors all activities for safety, structure, engagement, participation, etc.
- Develops strategies to recruit and retain students as well as an incentives program for the students in the areas of academics, recreation, attendance and other appropriate areas
- Coordinates partnerships with other existing neighborhood/community services and provides community presentations on Team Up in an attempt to educate the community
- Distributes pre and post surveys to students, parents, and staff, as well as providing presentations and progress updates to school faculty
- Develops a safety plan, including fire drill preparation and practice, as well as ensuring that restrooms, halls, and recreation areas, are safe and hazard free; provide ID badges for all staff and students
- Maintains files on staff as well as students, documenting enrollment, report cards, general progress and other appropriate items; also keep a master book with sign-in sheets for students
- Develops a student discipline code of conduct and ensures that this is in coordination with the school code of conduct
- Attends all training and committee meetings on time and reports back to sites
- Performs other related duties as assigned
Knowledge, Skills and Abilities
- Proficiency in word processing, spreadsheet, and database software, preferably Microsoft
- Able to maintain confidentiality
- Time management skills are necessary to meet deadlines
- Must possess excellent oral and written communication skills, leadership skills, organizational skills, and interpersonal skills
- A Bachelor’s Degree from an accredited college or university
- Previous supervisory experience
- Previous experience working with youth
The information provided in this position description has been designed to indicate the general nature and level of work performed by the incumbent in this position. This position description is not intended to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and/or work conditions of employees assigned to this job. The agency CEO, COO, and/or CFO have discretion to add to or modify the duties of this position and designate other key functions at any point in time. The CEO, COO, and/or CFO may also modify working hours and work location at any point in time. This position description is not an employment agreement or contract.