Careers

We love what we do!

The most exciting thing about being an employee at Communities In Schools of Jacksonville is knowing that every day we are doing something to help students to successfully learn, to stay in school and ultimately prepare for life. We have a diverse, energetic and fun team of individuals working together to help students realize their potential and pursue their dreams. Full and part-time opportunities are available.
We look forward to speaking with you about exciting opportunities!

All Jobs Postings

 

Administrative Assistant

Position Summary

Assists in the day-to-day operations of the Communities In Schools business office, providing support to the management team including the CEO, CFO, COO, Division Directors and Executive Assistant. Performs general secretarial and administrative duties, routine clerical and typing work and other duties as required.

Duties and Responsibilities

  • Maintains administrative and archival files for the CEO and Finance Department
  • Obtains, organizes, and drafts technical and administrative materials for public information and organizational use
  • Data Entry for Fund Development activities within donor database
  • Assists the receptionist with answering and screening phone calls in a professional manner
  • Prepares special reports according to general directions
  • Assembles data from various sources and compiles or tabulates into final format
  • Assists with taking meeting notes as requested
  • Responds to inquiries verbally and in writing concerning agency functions
  • Compiles information and records to prepare purchase orders for procurement of materials; compares prices and specifications
  • Maintains and updates all internal office lists as needed
  • Assists with ordering office supplies as needed and requested by others
  • Schedules and coordinates meetings, makes travel arrangements, prepares mileage reimbursements and leave forms as requested
  • Assist Finance Department with managing and reconciliation of all charge accounts and produces reports as requested from Excel
  • Assist with management of individual school sites Walmart accounts and reconciliation of cards and receipts on a daily basis
  • Assists in maintaining program financial files
  • Performs related duties as assigned

Knowledge, Skills and Abilities Required

  • Previous experience with a donor database, preferably eTapestry
  • Able to maintain confidentiality
  • Proficiency in Microsoft Office package 2007 and on-line researching
  • Time management skills are needed to meet deadlines
  • Must possess excellent oral and written communication skills, leadership skills, organizational skills and interpersonal skills

Minimum Job Requirements

  • High School Diploma or Equivalent
  • Previous experience of 2-4 years preferred

_____________________________________________

Job Title:           Site Coordinator

Department:     Student Enrichment Program (SEP)

Reports to:        Director of SEP

FLSA Status:               Non-exempt

 Job Summary

 This position serves as the link between the school and the community to broker and coordinate the effective and efficient delivery of support services to the school and is responsible for providing in-school services to students and their families, surrounding students with a community of support, empowering them to stay in school and achieve in life by performing the following duties.

 Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.

Duties and Responsibilities

  • Completes and maintains necessary records on each assigned student, adequately recording in writing all professional contacts with any CIS student or his or her family
  • Files monthly and quarterly reports to the CIS office accurately detailing all activities and accomplishments for that time period
  • Meets with students regularly both to build one-to-one relationships with the students and to have group sessions
  • Establishes course of action by exploring options and setting goals with students
  • Tracks progress of each assigned student; this includes attendance, academic achievement, test scores, behavioral issues, participation in scheduled activities, and major accomplishments; documents this information in files
  • Obtains assistance for students by referring him/her to community resources, arranging for in-school guest speakers and presentations, and establishing rapport with other agencies
  • Maintains consistent contact with the families of students, developing and continually updating the individualized student/family plan, setting goals with both the students and their families
  • Makes home visits to all assigned students and their families (a minimum of one visit per students per semester)
  • Maintains participant confidence by keeping information confidential
  • Maintains program’s budget recording all purchases and getting prior management approval for each purchase
  • Provides academic assistance and arranges for tutors as necessary for students
  • Maintains positive relationships with principals and school staff including following both Duval County Public Schools and individual school site’s policies
  • Ensure that all paperwork is current and that students’ profile folders are complete. Provide requested data at specified times to Affiliate Office.
  • Work collaboratively with all CIS staff to maintain a positive CIS image. Understand & demonstrate the mission & goals of CIS.
  • Provide feedback to school staff, the CIS team and other resource agencies involved in collaborative services. Create and distribute newsletters about program accomplishments to volunteers and community partners.
  • Present the CIS mission, vision, and initiatives within the community. Coordinate with the CIS Database Coordinator to provide networking opportunities for school personnel, volunteers and community partners.
  • Provide leadership in securing community resources beneficial in meeting students’ physical and academic needs.
  • Perform all related duties as assigned

Qualifications 

  • Bachelor’s degree or demonstrated relevant equivalent experience in education, social work or related field.
  • Minimum of 2 years experience working with children, adolescents and families in mental health, community-based agency, or school setting
  • Ability to work with people of diverse cultural backgrounds.
  • Effective written and verbal communication skills.
  • Proficiency in word processing, spreadsheet, and database software, preferably Microsoft
  • Time management skills necessary to meet deadlines
  • Willingness and ability to effectively communicate with youth.
  •  Familiarity with local health and human service agencies.
  • Flexibility, resourcefulness, enthusiasm and high energy.
  •  Must have reliable transportation, a valid driver’s license and automobile insurance.

Please send all job inquiries and resumes to Amielynne Barr, MHA | Human Resources Administrator,  abarr@cisjax.org.

Please note that all CIS-Jacksonville applicants must:
• Submit a background checks including fingerprints processed through Duval County Public Schools. CIS will schedule this for you if you are not already compliant. Employees are responsible for the fee.
• Social Security Card
• Driver’s License or Government ID

 

 

Disclaimer:  The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents in this position.  This job description is not intended to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and work conditions of employees assigned to this job.  Management has sole discretion to add or modify the duties of this position and designate other functions as essential at any point in time.  Management may also modify working hours and work location at any point in time.  This job description is not an employment agreement or contract.